discover Our services
Closed Menu
Home>Blogs>Social Media>Gmail Tricks to Make Your Life Easier (Even Better!)
Gmail Tricks to Make Your Life Easier (Even Better!)

Gmail Tricks to Make Your Life Easier (Even Better!)

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Suspendisse varius enim in eros elementum tristique. Duis cursus, mi quis viverra ornare, eros dolor interdum nulla, ut commodo diam libero vitae erat. Aenean faucibus nibh et justo cursus id rutrum lorem imperdiet. Nunc ut sem vitae risus tristique posuere.

There are a few Gmail tricks that can be used to optimize a business’ emailing, therefore helping to save a lot of time and money which are both precious.  Gmail tricks to consider include:

Canned responses in Gmail

Canned responses from Google Labs allow you to insert pre-formatted content into your messages. These responses are predetermined responses to common questionsTo activate canned responses in Gmail:

  1. Click the gear icon in your Gmail tab and select settings
  2. Select the Labs tab
  3. Scroll down to canned messages and enable
  4. To create a new canned message, compose the email as you would for any other, then select the drop down arrow in the bottom right
Canned responses in Gmail

Send and archive

The send and archive setting on Gmail can help to keep your inbox tidy, making you more efficient.

  1. In the General tab of your Gmail settings, scroll to the Send and Archive section
  2. Click the “ show send & archive button in reply”. Now Gmail will automatically archive your email when after it is sent
Gmail Send and archive

Custom keyboard shortcuts

Custom shortcuts make the navigation process easier.

Gmail Custom keyboard shortcuts

Undo Send

Most people do not know that the undo send button exists. This feature can be enabled in the Gmail general settings and it allows you to unsend something in your preferred cancellation period.

Gmail Undo Send

Become a search expert

The process of sifting through emails can be tedious but it can be avoided through the search button. Take a look at this amazing resource here

  • Specify the sender
    Example: from:jeff
  • Messages that match multiple terms
    Example: from:cara OR from:darla
  • Remove messages from your results
    Example: jaguar -car
Become a Gmail search expert

Use the tasks button

The Tasks button allows you to create a task to be completed later instead of relying on the unmarked feature to remind you about important emails.

Use Gmail tasks button

Auto advance

This button allows you to move on directly to the next email instead of having to click back to your inbox each time.

Gmail Auto advance

Preview pane

This pane allows you to keep an eye on your inbox while composing or replying to an email. It can be enabled at the Lab section of the email.

Gmail Preview pane

Drag and drop labels

Gmail automatically tags any dragged or dropped labels which prevent you from having to add the label all the time.

Gmail Drag and drop labels

Insert photos easily

You can drag or copy an image to your subject line and your image will show up automatically in the message content.

Quick unsubscribe

Most promotional emails have an unsubscribe button embedded next to the sender info to make unsubscribing easy.

Gmail Quick unsubscribe

Select multiple messages

It is easy to select multiple messages by selecting the message first then hitting the select button to choose another. Gmail will highlight all the messages between the first and second selected messages.

Gmail Select multiple messages

Read emails offline

Gmail offline can be enabled via the gear icon situated in the top right corner.

Know who is sharing your email

You can utilize tags to filter your email, which will award you more efficiency.

Connect all your emails

It is possible to connect all your emails to Gmail so that you can access all your emails handily in one location.

Gmail Connect all your emails
Gmail Tricks to Make Your Life Easier (Even Better!)
Book your free Discovery Call Today!

Embark on the path to efficiency and success by filling out the form to the right.

Our team is eager to understand your unique needs and guide you towards a tailored ClickUp solution that transforms your business workflows.